Keeping your business legal and up to code is crucial for the owner of any company. If your business is not compliant with different rules and regulations, you won’t be able to legally operate on the market. You can also run into issues with lawsuits that can cost your business thousands in damages. But how do you make sure that your business is legally compliant? Well, the first step is to make sure you know and understand the legal requirements of your company. There are quite a few to take into consideration here. There are both internal and external regulations that businesses must abide by.
Internal Company Regulations
Internal regulations cover requirements within the company such as forming a board to manage and update bylaws. To ensure that internal regulations are abided by, it is important that businesses keep accurate and up to date records of any proceedings in the company. This is the easiest way to ensure that everyone is on the same page. Business owners can use compliance kits containing internal agreements and examples of bylaws to ensure that everyone follows the set rules.
Internal regulations are designed to ensure that everything within the business is kept up to a certain code of ethics. With internal regulations in place, businesses are able to avoid issues with corruption and embezzlement. However, it is important to realize that businesses are held by government regulations as well.
External requirements can vary depending on the state your business is operating in. For this reason, business owners who aim to remain compliant must look up local laws and regulations. Or, hire a legal advisor. They will be able to help guarantee that your business is always compliant, even if regulations change as they often do.
Typically, external regulations can include franchise tax. A franchise tax is charged as a fee for operating, and the amount can vary based on a number of factors including the number of shares a company holds.
Beyond regulations like this, you need to understand the responsibilities you have as a business owner. Particularly, how you can be held accountable when running your workplace. For instance, you do need to protect the health and safety of your workers, as dictated by the Occupational Safety and Health Act.
OSHA ensures that the rights of workers to operate in a safe environment are protected. It covers a broad range of responsibilities for the employer. For instance, employers must provide a work environment free of serious health hazards as recognized under the OSH Act. One example of a serious hazard would be poor air quality. If the air in the environment where employees operate is filled with dangerous pollutants, businesses are legally accountable for any injuries sustained.
OSH law is also in place to ensure that employees are using the right tools to complete certain jobs in the workplace safely. For instance, workers in the industrial industry should be provided with safety gear such as harnesses.
According to OSH law, business owners should also make sure that they are training business employees about potential hazards. They should have a plan in place to prevent potential injuries and ensure that workers are provided with all the information they need to stay safe.
These are just some of the responsibilities an employer has under OSH law. There are many more, and they are all designed to protect the rights of American workers with regards to health and safety.
If you are concerned about an issue with OSH law, it is possible to arrange a consultation. OSHA provides free on-site consultation services to all business owners. As such, you will be able to check that your business is legally compliant and go beyond what is expected of you.
Of course, in some cases ensuring you are legally compliant is about taking the right steps to protect yourself. This is the case with PCI DSS compliance.
PCI DSS is another example of a legal area where your business must remain compliant with specific regulations. It stands for Payment Card Industry Data Security Standard. Essentially, this is about keeping sensitive data safe by merchants, no matter how big the business might be. To do this, there are a number of set rules that you must follow.
Many business owners find checking business compliance in this area is incredibly difficult, but it doesn’t have to be. Some of the requirements include managing security, software usage, and network development. There are 12 requirements in total, but the main aim is to show that you are abiding by PCI DSS standards.
To prove that you are compliant and check that your business is up to code in this area, you can fill in a self-assessment. The questions on this assessment will vary depending on the type of business you are operating. For instance, an online company accepting credit card purchases will be held by different regulations compared with another business that only offers direct forms of payment. There are tools available online that can help you become and remain compliant in this area for your business.
Read more about PCI DSS compliance here.
Industry Specific Compliances
You may find that compliancy laws can differ depending on the industry your business is operating in. An example of this would be businesses operating in regulatory environments. Most businesses these days are using some form of cloud-based software. The benefits of a cloud server are too expansive to explain here, however security levels can differ. Businesses operating in regulatory environments may find that the server they are using does not provide the level of security to ensure their company is legally compliant. This is why businesses must always check specific industry legal requirements and ensure they are keeping their company up to code.
To close, there are a number of business compliance requirements that companies must abide by. Some are tied to certain circumstances such as hiring your first members of staff. Others will be industry specific, and many more are universal for any business. While there are tools online and plenty of resources for information on legal requirements, the best way to stay up to code is to consult a lawyer. You should also be checking for changes regularly. Regulations and legal requirements are constantly altered so you must stay up to date.
The Importance of Child Proof Packaging for Supplements and Other Items
Many important items can be harmful to children in a variety of ways. For this reason, it is vital that supplements and other common products come in child proof packaging. Today, many packaging companies with a range of products produce everything from snack food packaging to child-resistant containers.
When ordering your packaging, check to make sure it complies with relevant state and federal standards for the intended product.
Common Types of Child-Proof Packaging
Child-resistant packaging comes in several types of forms. Choose the one that’s appropriate for the contents as well as your target demographic. While preventing access by children, you do not want to make it too difficult for the adult who is the intended consumer to open it.
Common child-proof closures include caps, zipper seals and sliders. Zippers and sliders are typically used to close pouches. Caps for closing bottles or jars may use one of these mechanisms:
- Pull rings
- Squeeze and pull
- Rim snap
- Double shell push
Some of these caps may come with foam or plastic lining. Depending on the product, the packaging may also need to be proof against spills or leaks.
Factors To Consider When Choosing Packaging
When selecting a specific type of child-resistant packaging for supplements, medications, eye drops and similar substances, making the best choice depends on examining a variety of factors. Doing so will enable you to obtain packaging that is child-safe and appealing to your customer base.
Applicable Laws and Regulations
Some products are legally required to have child-resistant packaging. If your items fall into this category, it is important to find out the specific requirements. You may need to look for a particular type of child-resistant closure. In addition, you may need to comply with labeling requirements.
Access by the Intended Customer
In the course of marketing your product, you have likely identified your customer demographic. If it has a large portion of elderly or ailing people, you may need to look for a supplement packaging company that knows how to produce containers that prevent children from opening them while allowing access by people whose age or health may impair strength and coordination.
Quality of the Contents
Both closure and container should be appropriate for the contents. Items such as supplements, medications and other chemical compounds often need containers of specific types of materials in order to maintain their quality. For this reason, it is important to partner with a packaging company that has experience in providing containers for your type of product.
Quality of the Packaging
Child-resistant packaging is not all created equal. Companies that offer child-proof packaging should have their product tested and certified by a reputable facility. Look for these certifications, which demonstrate that the packaging complies with applicable standards. In general, a reliable company uses high-quality materials and processes for its packaging. Many also offer competitive pricing; however, if you see too-low-to-be-true offers, this should be a cue to dig deeper and search for the company’s manufacturer and testing certifications.
Finding high-quality child-resistant packaging is important in many lines of business. You need packaging that makes your product look good, maintains its integrity and prevents children from harming themselves by accessing its contents. Partnering with a top packaging company can help you get the right packaging for your needs.
3 Ways to Improve Your Business Operations
In a competitive market, you have no choice but to be constantly evolving. Sticking to operations and tactics that used to work for your business years ago may be causing it to lag behind in competition today.
Regardless of the size of your business, there’s no room for improvement without modern technology. Innovations work primarily in operational efficiency, which is crucial if you need to cut costs, optimize time, and enhance the customer experience. And guess what? Every business needs that if owners aren’t planning to shut them down anytime soon.
Without streamlining and facilitating, your company’s potential goes to waste. It’s time to change that with three simple tips.
Take a step back to evaluate shortcomings
If you haven’t kept track of industry trends in a while, you should get back into the habit ASAP. Sure, you know your company has something that makes it stand out, as do all other companies with similar purposes, and that should definitely stay the same. What shouldn’t stay the same are inert internal operations and old methods screaming for improvement.
Business owners aren’t the only ones involved in operational gearing. Without competent and productive staff, companies would never reach their goals or thrive in any way. That’s why your employees are as much a part of the goings-on as you are, and may have noticed several things you probably haven’t.
Periodically meeting with your employees to address gaps and areas in need of development is an open-minded approach, as it brings together different points of view from different departments into plans, and consequently tangible goals. Adopt this tactic to kickstart refinements and work towards increased efficiency.
Outsourcing is key
You may already have sketched out the changes you want to make, but the question is: how can you make them work well?
Oftentimes, being a constant part of your own business’ daily operations will lead to you and your employees overlooking certain aspects. When deploying an impartial party and its services, experts who aren’t familiar with your management might quickly pinpoint what needs to be improved, alongside when and how it should be done.
For example, companies like brightpattern.com offer a range of services to streamline customer service by implementing modern technology in call centers. There’s software that rids customers of dreaded long holds, allows customers and representatives to communicate through various channels (email, chat, phone calls), and provides employees with a dashboard containing all the necessary customer data for quicker and complete assistance.
So if poor customer service is what’s been holding your progress back, consider hiring tech-savvy services to assist with development.
Empower your employees
If workers can’t measure how well they’re doing and whether or not their work has a positive impact on the company, then they might be wasting time and money, and a reduction in headcount may be necessary. That’s why you need the right tools to use your best judgment.
It’s virtually impossible to accurately track employees’ productivity without performance metrics and a good communication strategy. Your staff members need numbers and pointers to know their strengths and weaknesses, but they also need to stay in the loop about current operations in order to help the company move forward. A combination of solid communication and numbered progress helps employees know how crucial their hard work is to collective success.
When operations are running smoothly and everybody is aware of their respective importance in a business, you’ll see a shift in events, customer retention and higher gain, and a cut in costs. Even after modern solutions are established, you should never stop seeking growth and ways to educate your employees. It’s a huge team effort — get everyone involved the right way, and you’re off to exceptional management.
Energy Up: Developing a Healthy, Competitive Work Culture
Employees are burning out at increasing speeds at work. Work-related stress has increased significantly over the last several years. The stress increase is undoubtedly caused by higher expectations at work, increased work hours, and a toxic competitive culture. How can you, as a business owner, develop a healthy competitive culture that motivates workers and allows them to have a good work-life balance?
Burnout is precisely what employers should always be looking to avoid. A burnt-out employee is one who is stressed, possibly depressed, and of course, exhausted from work. As a business owner, it is essential to identify workers who are suffering from this condition, and the only way to do that is to communicate.
Identifying and Communicate
Sally is generally cheery at the office and brings baked cookies every Friday, yet since the three-weekend project you assigned her, she has not been herself. Sally’s suddenly quiet demeanor would be easy to spot and address, but not all employees manifest their signs the same way.
Burnout manifests itself in many ways, even catching some people by surprise. Before they know it, they are exhausted, cranky, unable to go on. You’ll notice a burnt-out employee will start to miss days at work, the quality of their work will decrease, and they may make mistakes they otherwise would not.
When you approach a burnt-out employee about their behavior, be sure to do it carefully as there can be varying reactions. While most will be happy to discuss their exhaustion and find solutions together, others may become angry by the assumption and flat out deny it. Being understanding is a top priority because it opens the door for answers.
Solutions to Burnout
Finding solutions to avoid potential burnout in your employees comes down to thinking proactively. You want to be sure that you can create an environment that is productive and competitive without asking too much of your employees. Below you will find some tested strategies to increase productivity without causing burnout.
It can be easy to lose track of scheduling when assigning projects. If you yourself are juggling various projects at a time, you may be inclined to attribute as many to your employees. Everyone works at a different pace, and everyone demands a different level of attention. If you create a schedule based on the needs of your current team and consider the capabilities in each person, soon you will have a productive and competitive environment.
Everybody needs incentives; it is just the way that humans work. By pushing performance-based contests, you can have your employees eager to work on the projects you are assigning. A reward system can ease stress because it gives the employee a clear sense of what they are working towards and a goal to be reached. Incentives can help you eliminate burnout at work while harvesting healthy competition.
Once again, we return to communication. By leaving your office door open, you are letting your employees know that they can come to you with any concerns they may have. When employees know they can communicate with their supervisor, they are far more likely to work diligently and voice any concerns along the way so that they can be addressed right away. Open and eager communication is an excellent way of fostering a healthy work environment.
Make work not only fun but also productive by providing your employees with all the tools they need to succeed. Clear outlines, reliable resources, and constant updates can help your team be in the loop of what is happening at the company. When an employee understands the mechanics of the workplace, he or she is less likely to suffer from stress and feel like a more valued part of the process.
A Positive Environment
Last but not least, a positive environment can make a world of difference at work. You and your employees should all have a can-do attitude to succeed. Why is this attitude so important? A can-do attitude is essential because positive thoughts help the brain release endorphins, thus reducing stress and boosting concentration. A group effort can take a team a long way, and it is up to you to make the necessary changes to promote it.
If Burnout Does Happen
Against your best efforts, burnout is still likely to happen. You can’t control how much your employees choose to work outside of the office, so it is inevitable that an overachiever will hit a wall. When this does happen, it is important to approach the situation respectfully and humanely.
Remember that even if you did your best to prevent this, the current situation is what’s important, and they are a human before they are your employee. Try to put yourself in their shoes and think about the internal conflict they must feel like an overachiever having to force themselves to take a break.
It probably feels totally wrong and foreign to them, but it is important that you convey that they will perform better after they give themselves a break, and will be even more productive. Once your employees see you taking the steps to care for their colleague like this, they will be comfortable approaching you in the future if it happens to them.
The burnout might come with terrible timing – right before quarter close, the holidays, the beginning of the year – so it would be important at that point to discuss a scaled-back version of their role. A total break might not be feasible immediately, but emphasizing that a break will come soon can give them a light at the end of the tunnel.
Burnout No More
If you follow some of the tips listed here, you will find that harvesting a healthy competitive environment at work is not as difficult as it seems. Everything comes down to finding a balance and managing correctly. Remember that your employees look up to you and seek your guidance. Creating an environment where everyone can thrive is as simple as promoting an open and collaborative space.
- Management3 years ago
20 Of The Worst Business Decisions Ever Made
- Finance3 years ago
What are the Advantages And Disadvantages of Business Loans?
- Social Media7 months ago
In-Depth Guide to Social Media for Small Businesses
- Marketing2 years ago
Creating Brand Identity for Small Business [Infographic]
- Mindset9 months ago
Entrepreneur Newcomers Join Billionaire Rich List
- Finance1 year ago
Why Entrepreneurs Often Fail
- Marketing2 years ago
What You Can Learn From Amazon’s Marketing Strategy
- Mindset1 year ago
5 Positive Impacts of Green Businesses On Employees’ Wellbeing and Performance