Connect with us

Management

16 Ways to Make Your Team Invincible

millennials

All great leaders are passionate about leading and building exceptional teams. Have you ever heard of a leader that wishes to lead a mediocre team? Leadership craves perfection and smart subordinates. But it takes a great leader to lead an elite team. You must prove that you are consistent and persistent when it comes to personal and professional development. More than that you must be a genuine person who knows what personal reflection is and takes actions only based on regular feedback.

The proverb “if you want to go fast, go alone; if you want to go far go together” describes exactly why the need for a leader exists. The greatness of a team begins with its leader – the one who sets the pace. A leader must constantly expand his perception and learn new methods of pushing his team forward. The world is continually changing, and so must the leader. If the leader is rigid his team will quickly fall apart. As you can see managing a team and leading it to success requires an incredible effort from its leader.

Let’s take a look at 16 ways to make your team invincible:

1.    Nurture Their Talents

A great leader will always step aside if needed and allow others to do what they do best. He will never try to control others in order to make them comply but instead, he will encourage genuine collaboration, therefore unleashing abundance and greatness. Trying to control others will put the entire team on the path to failure. Therefore, you must inspire people in order to attain success.

2.    Encourage Them to Make Mistakes

Let them know that in order to grow you must make mistakes. There is no other way to improve! Tell them that timidity is never useful; making mistakes is a gift. Teach them to never feel bad about themselves if they make mistakes. A great business is built on a foundation made of mistakes. Every mistake can be turned into something epic! Not wishing to make mistakes can easily lead to failure.

3.    Help Them Work Together Toward a Revolutionary Goal

Without a common vision, there is no need for a team. The progress begins only when a powerful vision is decided upon. Having a purpose is what keeps the team together while assuring them that they are on the right track. Only when your team starts to work as a group and not as individuals, only then things start to get a meaning. The entire team must focus on a single direction! Failing to do so will lead to failure but this will only help your team be more united.

4.    Develop the Leader Within

Leading by example is the only way of leading smart and efficiently. As the project manager, you’ll have to imprint your habits onto your team members. You should constantly act like an assignment helper . Always be ready to help out your team mates. When you promise something, deliver it. Keeping your word is one of the most important habits that you and your team must develop.

Your team must not see you as an authority but as a friend, someone who is always there for them. Teach them that the true leader is inside and they must grow their inner leader. Always encourage your team members to take the lead in case it’s needed, and they feel competed to do so.

5.   Offer Them Everything They Need to be Successful

The easiest way to find out is to ask them. Even if you may not always be able to give them everything they need you can at least work hard to ensure that they have everything they need. I’m not talking only about physical stuff; I’m talking about emotional support whenever it’s needed. Give them the chance to fail. You heard me right, let them fail and teach them to accept it and rise above it!

6.    Create a Calm and Fun Environment

If the environment is relaxed and cozy everyone will perform better while having a great time. There will be times when your team will face great difficulties; this is where the fun element will make its entrance. Laughing is what helps people get over stressful tasks, therefore, make sure to implement it into your team’s daily schedule. Failing can be fun as well.  Never be scared to fail!

7.    Teach Responsibility

Be that leader that people can trust. A great leader knows that he must develop a strong and genuine reputation and always be true to his word. This is the only way of showing others that they can count on you and expect you to lead them to greatness. A true leader should be able to look at success and failure with the same eyes, and understand that both are needed for a team to succeed.

8.   Always be ready to Take Tough Decisions

Difficult decisions are constantly knowing at the door, therefore, as a leader you must always be ready to make the right decision. A great team lead by an even greater leader will always act with a purpose in mind. A leader must be able to stand alone and support his team whenever it is needed while confidently making the right decisions.

9.    The Importance of Emotional Intelligence (EQ)

It might be difficult to understand but EQ is even more important than IQ. If your emotional abilities aren’t trained and managed, you will never be able to control your emotions or manage your stress. This leads to numerous health problems and can affect even your ability to work. Your team must learn what empathy is and put it into practice. Without empathy, there are no meaningful relationships and without relationships, there can’t be an effective team. Your EQ is nurtured through failing, don’t forget this!

10. Everything is Hard Before it’s Easy

Persistence is what transforms a mediocre team into a winning team. Make sure to encourage your team to work hard until they reach their goal (team goal). Teach them that they will never know their true limits until they pushed themselves to the edge. Pushing your team to its limits will help them understand that in order to evolve you must get out your shell and fight! The so-called limits are only a construct of your mind.

11. Help Your Team Grow Every Single day

Your team should never be stagnant. Offer your team members plenty of learning opportunities for them to grow and expand. For example, you may organize weekly conferences on different topics, or pay them a ticket to a renowned course.

12. Encourage Your Team to Be Fearless

As a great leader that you are you must encourage your team to always be fearless and brave. Teach them never to back down. Teach them that there is no hard task, only a weak psyche. Let them know that they are capable of amazing things, and the only way of living up to their full potential is to always go forward and take chances. A great leader will always lead through love and acceptance. Each team member must be his own leader for the team to grow and develop.

13. Earn Their Respect

One of the most important aspects of a team is respect. As a leader you must earn the respect of your fellow team members, while giving them all the reasons they need to respect you. Without mutual respect, there is no way of working and growing together as a team. Explain to your team that winning and failing are almost the same; the difference is that you learn every time you fail while wining is just a break from learning.

14. Admit That You Are Not Always Right

A great leader doesn’t consider himself a god, nor is he arrogant. He understands that he is human and mistakes can occur any time. Therefore, be transparent, let your team know your true self and remained them that you make mistakes too. Your team must understand that you don’t expect them to believe that you have all the answers. Transparency and sincerity are great qualities that every leader should poses.

15. Teach Your Team That it’s Ok to Lose

A great leader will always welcome failure and learn from it. Make sure to teach your team this important lesson. Failing is part of life and part of nature as well. In order to evolve you must fail. The only way to learn is through failing getting up and failing again.

16. Create Personal Relationships

A great leader will develop personal a personal relationship with each of his team members. This does not mean that you must develop a close friendship with all the members of the team. It means that you must recognize in them a fully developed human being capable of greatness.

Make sure to spend time to know everyone, show them that you truly care about them and let them know that you are always here in case they have problems at home or at work. Show them that you have only their best interests in mind and that you will never betray their trust. This is how you build a winning team.

Conclusion

As you can see a good leader will always work hard to help his team attain success. A true leader believes in his team even when they fail.  A true leader understands that failure is nothing more than a lesson that must be learned. A true leader will always work his ass of for the benefit off the team.

Julia Turner is a freelance writer with more than 5 years of professional experience. She is social media specialist whose modern and creative approach to writing produces excellent articles on finance, leadership, lifestyle and other general lifestyle topics.

BusinessArticles is the popular online Hub for quality business articles. We publish unique articles and share them with our social followers.

Continue Reading

Management

How to Design A Top-Rate Business Report

meeting

A well-designed business report is likely to trigger curiosity and encourage people to flip through pages or scroll with the mouse.

In business, reports are commonplace and usually not that exciting – so how do we create documents our audience really want to read? Well, you can start by using a report designer tool to choose a template style and then use strategies to present the content of the report, to make it more interesting for your audience.

Report Format and Structure

There are many ways to share data, so you don’t have to use pdf files. Instead, try with other formats like infographics, microsites, live data charts, and anything else you feel will encourage better conversion rates of your content.

Example:  Getflywheel has for some time used a microsite to share their annual report.

Using HTML and frontend software, the presentation of boring numbers is turned around with interesting graphics and charts using animation.

Structure

After deciding on your report format, e.g. microsite or infographic, give priority to the structure of your report. It’s the structure that ensures the logical flow of content your audience will appreciate.

Follow the standard index of content:

  • introduction
  • an overview or background
  • principle points
  • recommendations
  • summary

Content strategies

Now we’re up to how you can present your content. Your report can include storytelling, infographics and pictograms, videos and graphs to ensure the content is easy to comprehend and memorable for your audience.

Use the power of storytelling

We all love stories, and storytelling presents data and content in a more exciting way.

In business, it’s vital to keep your audience interested and engaged with the message. HubSpot sums it up well in their post and say telling a story is like painting a picture but with words.

You can use your audience’s knowledge to inject analogies and local knowledge of culture, the environment and communities to get the message across.

Pro-tip: According to research, storytelling has a positive influence on the recall of information of readers.

interactive

Interactive Content

When you’re creating a digital report, interactivity is the key to success. Readers are likely to turn to reports with audios, embedded videos, and prompt animations.

Interactive and animated charts and graphs draw the reader’s focus and lead their eyes to a specific point on the chart, thereby delivering your message.

Apart from keeping readers engaged for a long duration, it encourages them to share and return to your report. Furthermore, interactive reports are a great way to entice short readers looking for insights. These animated graphs could help them search for information.

Therefore using visuals also helps to break up hard to digest data and words.

If your report is number intensive, data visualization could add value. Use charts, pictograms, and charts to showcase your numbers. Use blurbs to highlight critical points.

All these elements work collectively to tell a story and make your report stand out. Therefore, start with a simple idea, slowly build upon your idea and finally reach a logical conclusion to your report.

A great example of an interactive chart is when a chart legend appears as your reader hover over the graph’s bar or line.

Pro-tip: Use interactive charts to reveal trends and patterns over time. It helps stakeholders see untapped data which they can use for their business benefit.

Example: Notice how Noord used annual report infographics to showcase a visual story that was engaging, compelling, and impactful. The company effortlessly uses characters in a creative and hand-drawn style. Apart from storytelling, their report displays excellent copywriting skills, which ties story elements perfectly with the subject.

Focus

While you may be using animations, embedded videos, infographics, and data points in your report to make it digestible, try keeping your report focused on sharing the content and data pertinent to the report.

For example, when creating a visual investor business report, there is no point in mentioning sales, revenue from upsell or cross-sell, and the cost breakdown of marketing and sales.

Why? As you’re creating a report for business funding, KPIs such as debt-to-equity ratio, share price, work capital ratio, etc., matters.

To include everything you deem necessary, you end up creating ocean-boiling reports. These are one of the most dreaded reports because it’s incredibly tedious to search for information in such reports.

Therefore, it’s best to start by identifying the reason for designing a report and outline all questions it will answer.

Build your report to answer those questions. Never include graphics, text, or data for the sake of it. Irrespective of how beautiful your graph looks with a data point, remove data points if they are not required. Remember that at times less is better because it helps you remain focused.

Pro-tip: Never create a one-size-fits-all report. Different scenarios require different types of reports. For example, one report may be for your CMO, while the other may be for potential investors.

Review

Often, after completing a business report, you may feel that your report is not delivering any helpful information. It’s not adding any value. That’s okay. You probably need to revisit the goals of your report to understand what you are missing.

To add value to your report, have a meeting with team members to understand which checkpoints you should remove.

Furthermore, recheck the time frame of your report if it’s not adding any value. For example, you may have created a sales report 15 days back, and due to worldwide lockdown or other circumstances, the sales numbers remain unchanged.

Creating another sales report would not provide any valuable insight to your readers. So, check whether you’re pulling your business report at the correct time.

Revisiting doesn’t mean proofreading your report for errors. It is more about making your business report present insightful information instead of just sharing information.

Pro-tip: When revisiting your report, ensure to keep the data points, facts, and figures fresh and up-to-date.

Aesthetics

Before a reader dives into the content, it’s the colors, borders, and page size that give them an overall sense of your report’s quality and theme.

Therefore, after deciding on the layout, you need to give importance to your business report’s overall aesthetic appearance. Filling an entire page with information and visuals makes your report look cluttered.

So, give a good amount of space around the edges and ensure you use proper margins. For business reports, the most common margin is one-inch margins all around.

Adding margins makes your report feel minimalistic and clean. Having content too close to your design’s edge makes your report look unprofessional and fails to deliver the intended message.

Example: Notice how Carlberg uses margins to increase the report’s readability.

Pro-tip: Pay attention to the white spaces as it primarily affects readability. Both spacing and margins are essential secrets that differentiate a killer business report from a mediocre one.

Final Words

The adage says, you get only one chance to create a first impression, rings true when it comes to your business reports. That’s why brands are doing more with their business reports to impress and improve their readability.

Continue Reading

Management

Does Your Business Need Knowledge Management Software?

company

Regardless of the business size or the type of organization run, there will always be a need for creating, storing and sharing information. Knowledge management is a set of processes that can help create and distribute said knowledge to utilize its potential to the fullest.

So the question we will answer in this article is: does your business need knowledge management software?

Importance Of Growing Your Business

It would help if you always were looking at ways in which you can grow your business. It can help you to cultivate a strong company culture as a result. The better informed your staff are, the more successful their work becomes.

Knowledge is valuable for everyone, yet one of the biggest challenges that businesses face is communication. Growing your business is made difficult when there isn’t effective communication within the company. There’s often a lot of down-time that results in fix errors in communication or clarifying issues that could have easily prevented.

How Does Knowledge Management Work?

It’s firstly important to know how knowledge management works. It’s something that varies from business to business. So what your knowledge management entails might not be the same for another company.

The information you have as a business needs to be organized, and that’s where knowledge management comes in. This system will likely have various tools that you can choose from to help with the customization of your knowledge database.

You want to make your knowledge more accessible ultimately, and with these management systems, you’re able to do precisely that.

A knowledge management system will consist of an internal process that helps capture company knowledge. The information is reviewed, and then technology in the form of software helps support all this. You may already have somewhat of a knowledge management system in place.

For example, if you use cloud storage or a shared drive to save documents instead of saving them on your desktops, then this is knowledge management in action. There is some excellent internal knowledge base software worth learning more about before deciding which one is for you.

The Benefits Of Knowledge Management Software

With knowledge management software, the process of setting it all up is something that will take time. However, the benefits of having a system in place can make it all worthwhile.

As your organization matures, it’s essential to have this knowledge management to support and enhance your daily operations. One of the significant benefits is that it can help gather the power from your company to grow the business.

You can give your employees more knowledge sharing structures that can help them do their job more efficiently. There’s quicker problem-solving and faster decision making that comes with having this system in place.

It can help make your employee’s work more exciting and engaging, which is ultimately what you want to better yourself from the competition. With more knowledgeable and productive employees, it makes for improved work processes in general.

To continue innovating your business and supporting employee growth, having this knowledge management software will be more beneficial to have in place than not have it at all.

Implementation

What are the steps to implement knowledge management software into business?

If you’re implementing knowledge management software for the first time, it’s essential to know the steps in which to do so effectively.

Identify Problems

Firstly, you want to consider the problems you have and to define them in more detail.

Brainstorming

At this point, you’ll then focus on the part of your organization that can help brainstorm these problems to create solutions. It might be those interested in such a project, or you feel you are capable of doing so.

When you’ve gathered these individuals together, you then have your initial network. You’ll then want to actively involve everyone else, perhaps giving this initiative its own name so that it gets people interested.

Ideas

Capturing ideas is an essential part of the process, and this might involve suggestion boxes or providing a simple Google Form questionnaire for people to fill in and give feedback.

Implement solutions

Implement these and be sure to reward those who contributed to changing those problems into solutions. It’s then time to share that knowledge and ensure that every employee knows what’s available and how to access it.

customers

Sharing The Knowledge With Your Customers

It could also be something that you make available to your customers if you feel it’s relevant.

There are times when you have potential leads come onto your site and perhaps have questions stopping them from making a purchase or moving down the sales funnel.

Your customer service agents will likely have those common questions asked to them multiple times per day. If that’s the case, then offering this knowledge base to your customers will reduce the number of queries being directed at the agent.

It means your agent can prioritize more complex queries, and those potential customers can navigate further down the sales funnel, hopefully, to make a sale.

Summary

Your business can undoubtedly benefit from knowledge management software, especially when communication seems to be a problem for many companies nowadays.

Things become more challenging to manage as your organization grows in size, and when it comes to training employees, sometimes, there can be information that gets missed.

Having this one centralized database of information can help to educate both existing employees and any new ones that come into the organization. It can save time, cut down costs, and aid that your business will benefit from when it comes to growing it over time.

Again, a knowledge base takes time to build, and there may always be something that you’re adding to it.

However, it’s better than leaving it unorganized and having your organization as a whole feeling unprepared and lacking the knowledge they need to improve your company.

Continue Reading

Management

How To Work Out How Often To Schedule Office Cleaning

women manager

How often do you need to schedule your office cleaning company?

Office managers or facility directors who are tasked with providing a clean building will know the answer. Still, if you’re new to the job, this article is for you.

First off, there is no right nor wrong answer to the frequency of office cleaning; however, you can ascertain what’s a good schedule for your business with a few simple answers. For hygiene and staying safe during a pandemic, cleaning is more frequent. All workstations need a thorough deep clean that also included disinfecting to kill bacteria and viruses.

Once you know the cleaning your office needs, your focus can switch to hiring a cleaning company regularly.

Company Budget and Needs

What your business can afford is the starting point. Scheduling a cleaning crew to come multiple times a week when you have a small office with a few employees can quickly burn through your budget. It may not achieve your ultimate goal of having a sanitized environment that is safe for all.

On the other hand, if you wait too long between cleanings, filth, grime, and germs can build up over time. Therefore getting the frequency right is essential, and so is clean.

Keep in mind that some industries require more frequent cleaning for health and safety reasons. If that’s the case for you, figure out your requirements (you may also have to comply with third-party regulations) and set a budget for your office cleaning services.

For instance, if you’re in the healthcare industry, sanitization and disposal can’t ever be skipped — but in an office environment, cutting a trash disposal service is less dangerous.

To establish an office cleaning budget, you will need to research the going rates with reliable commercial cleaning companies in your area.

Selection Process

Create a shortlist of potential providers and first cull it with a phone interview. Then from your shortlist, meet with a cleaning company or two if you’ve not yet decided on a provider to discuss the best possible schedule for your routine cleaning.

Most cleaning companies are flexible insofar as they understand the need to clean outside of regular operating hours.

Workplace Size

The size of your workplace and the number of people who frequent it will help the cleaning providers determine the time and resource required to clean it. More staff and more workstations will take longer and need more cleaning product. The number of workstations that will include desks and trash bins will require dusting and emptying the trash maybe multiple times a week.

Plus, how the office is furnished will add time and product to the task.

  • How many windows are in your office?
  • Are your office floors carpeted or tiled?

Floors

Flooring is a factor in how frequently you should schedule workplace cleaning. You may choose to do a thorough deep clean of carpets once a month. Know the flooring your office has and schedule the cleaning as and when required.

Windows

Depending on how many windows you have in your office, natural light will highlight the smudges on your windows as well as the accumulated dust in your office.

  • Are the windows furnished with curtains or blinds?

Your prospective cleaning company will need to do a walkthrough of your facility and complete an inventory to determine the best plan of action for cleaning your office as well as the cost. 🙂

Summary

Covid-19 has taught us a few things about hygiene and while staff are resilient you need to give them a healthy environment in which to work.

Know your budget and type of business and the cleaning it requires to keep your staff and customers safe. Create a cleaning schedule based on your needs. Remember, there is no right or wrong for the frequency of the clean or the cleaning and sanitising required.

Continue Reading

Trending